The Scholars’ Travel Fund (STF) provides full-time tenured or tenure-track faculty with supplemental travel funds to support the presentation of their research, scholarship, or creative activity; to serve as chairpersons; to participate as panelists; or to contribute in other appropriate manners at scholarly meetings in the USA, Mexico, or Canada. Faculty can apply for up to $500 per academic year (with a $250 match). The principal aim of the Scholars’ Travel Fund is to promote research and scholarship.
The STF is administered by the Office of the Vice Chancellor for Research and Engagement. The awards may be used for expenses such as airfare, mileage, registration fees, taxis, trains, buses, subways, toll road charges, parking charges, meals, and lodging. Payment of association dues is not an allowable expense from the Scholars’ Travel Fund.
The faculty member is responsible for ensuring that all University policies governing travel reimbursement are followed. This includes following the usual procedures for the submission of travel, registration, payment authorization, and reimbursement forms to the Business Office and any necessary follow-up.
Scholars’ Travel Fund awards are limited to full-time tenured or tenure-track faculty members at the rank of professor, associate professor, and assistant professor. Awards are limited to $500 per trip and require a match of $250 (as of July 1, 2023 this will become $750 per trip with a required match of $375). The match may be supplied by the applicant’s school or the College of Arts and Sciences, the applicant’s department, external grants, or other appropriate sources. Matching funds may be distributed across multiple sources. The individual with the authority to commit funds for the match must sign the form and initial the match. Retroactive funding will not be considered.
To ensure a fair distribution of resources, faculty members may receive up to $500 per fiscal year (July 1 through June 30). Awards generally will be provided to only one presenter of the same paper/poster. However, if the presentation requires several faculty members (i.e., members of an ensemble) all participants may request support.
Requests should be for travel in the US, Canada, and Mexico. Faculty seeking support for travel to other countries are referred to the International Travel Fund administered by the Advisory Committee on Discretionary Funds for International Programs. All travel outside of the United States, Canada, and Mexico will be considered international travel.
All submissions must be complete for consideration. Departmental and Dean signatures are required regardless of matching source.
Applications will be reviewed as they are received. A complete application should consist of the application form and relevant attachments. The application form must be submitted a minimum of two weeks before the first day of the conference. Faculty members are encouraged to submit applications as far in advance as practical.
No copies are needed. Funding decisions will be communicated to the applicant within one week of the submission date. If the funding decision has not been communicated within one week of submission date, follow up with Barbara Hemphill at email@example.com to confirm receipt of the application.
Completed applications for the Bryan School, College of Visual and Performing Arts, School of Nursing, and University Libraries should be scanned and emailed to Barbara Hemphill at firstname.lastname@example.org. No copies are necessary. Applications for the College of Arts and Sciences, School of Health and Human Services, and School of Education are to be sent to the Associate Dean of Research for their respective school. Contact Barbara Hemphill in the Office of Research and Engagement at 256-1172 or email@example.com for more information.
The International Travel Fund provides faculty with supplemental travel funds to share their scholarship with audiences outside of North America. Faculty can apply to the International Program Office for this funding. Note: This fund is not administered by the Office of Research and Engagement. Please contact the department administering these funds directly.